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Data Studio can be an extremely powerful tool for making business decisions — used by marketers, business execs, and anyone who wants to leverage data visualization for reporting and analysis.
If you’ve ever built a Data Studio report for someone, you’ll know that they are often living and breathing products that require constant adjustments.
Goals and needs change, and sometimes stakeholders want to see different slices of their data… and quick.
And so you, the engineer behind the report, tab over to Data Studio to make those updates. But Data Studio publishes edits in real-time.
Editing reports is not always straightforward and often requires pulling in new data sources, blending data, testing out new calculated fields, and plenty of moving charts around. All things that could get messy (to say the least!)
So as you’re making those changes, your stakeholder opens up the ‘view only’ link on their end and sees this:
Or maybe your stakeholder uses a filter to slice the data … and all of a sudden:
Well, GOOD NEWS: help has just arrived!
Google announced a new feature in their March 18th release that allows users to work on a draft of a report, while people with a view-only link see just the published version. Then when ready, the draft can be manually published for all to see.
Manual publishing means you can now hide your mess and only present your work once it’s ready!
Benefits of this new feature include:
Here are some simple steps to get started with the new manual publishing feature:
Users with view-only access to the dashboard will NOT see this dropdown — they will ONLY see the published version of the report.
So before, when manual publishing is off, changes to the report are automatically shown to viewers of the report. Now, you can control when those changes are shared!
Version history lets you access previous versions of your report that Data Studio automatically saves. When manual publishing is on, you have two options when it comes to previous versions of your report:
That’s all there is to it! Manual publishing gives report editors more control over their work, and makes collaboration in Data Studio more seamless for all parties involved.
You can learn more from Google here — let us know what you think of the new feature in the comments below.
If you want to continue levelling up your Data Studio skills, we recommend reading these posts next:
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